Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyourecognize thesenderandknow thecontent issafe. 9/26/20241:53:47PM Sent: From: To: "Graham" Cc: "Wendy","Mark", "Jeffrey" Bcc: Importance:Normal Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Attachments image001.jpg_,image002.jpg , image003.png , image004.png Hey Graham - My email over to Wendy on 9/19 gave her notice that - "Unfortunately the required Structural Analysis for the pole we are aiming to attach tofailedtheanalysis. We will not be able to get CalTrans approval to attach to this location." We can move forward in the same general area in CalTrans Row but we would need to upgrade this location from an existing pole installation to an advanced X2 pole installation. If I have approval to do that,we can get the Deployment Plan updated with that revised location and back over to CalTrans for their review/approval. Thanks! On Thu, Sep 26, 2024 at 3:48 PM Graham Carter <graham.carter@flocksafety.com> wrote: No worries! wrote: Chief Menesini is not in the office this week, but will be back next week.I will bring this to Command Staff to determineif thereisanalternatelocationthat ispreferred.Iwillgetbacktoyounextweekwithanyupdates fromourdiscussion.WendyStrattonMonahan ManagementAnalystIl/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:GrahamCarter<graham.carter@flocksafety.com> Sent:Thursday,September26,20241:38PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Cc:HaileySpessard<hailey.spessard@flocksafety.com>; Mark Menesini<MMenesini@ci.benicia.ca.us>;Jeffrey Lents <jeff.lents@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution:This email originatedfrom outside of the organization.Donotclick links or open attachmentsunlessyou recognize thesender andknow thecontent is safe. Hello Wendy, @HaileySpessardhaveweever talktotheBenicia team about relocating thecamera?If not, Wendy, do you think we could find another location for this that is NOT cal trans? Then I can calculate that pretty easily. Best, Graham OnThu,Sep26,2024at1:33PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: It does make sense. This camera has been in permitting for quite some time. The permitting was via CalTrans, and at last notice, they had denied installation, so we continue to be without the 51st camera in operation.Beingthatnonewinstallationlocationhasbeendesignated,andIamnotsurewhenthatwill happen,perhaps we can adjust the current(and past) billing for this camera toreflect as a credit,and then not
WendyStrattonMonahan ManagementAnalystIl/PDPio BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC: From:GrahamCarter<graham.carter@flocksafety.com> Sent:Thursday,September26,20241:06PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>; Hailey Spessard<hailey.spessard@flocksafety.com> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;JeffreyLents<jeff.lents@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy, Movingbilling toBCC and was a 5 year Co-term merging all the contracts together. . This means once the first camera goes in the ground, the billing starts. What I show currently is we are waiting on the permitting party to send back a thumbs up. @Hailey Spessard can you tell us who that party is? What we usually do in an instance like this is if a camera is taking a long time we can just give you that time for free at the end of the contract. That way you aren’t paying for something you didn’t get to use fully. If that makes sense? Best, Graham
On Thu, Sep 26, 2024 at 11:58 AM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - Let me loop in your CSM @Graham Carter as well as our Billing Team @Billing Teamtoassisthere! Team, please see Wendy’s question, below - “I received our annual bill for FLOCK cameras, and am wondering why we are being charged for servicefor the camera that has yet tobe installed?” I’m assuming this is because their contract terms may be to bill at first camera validated (which is why they received a bill even though they have one outstanding camera on their contract but I wanted to confirm with y’all here. Thank you, On Thu, Sep 26, 2024 at 1:51 PM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Hailey, I received our annual bill for FLocK cameras, and am wondering why we are being charged for service for thecamera that hasyet tobe installed? WendyStrattonMonahan ManagementAnalystI/PDPIO BeniciaPolice Department 200EastLStreet Benicia,CA94510 707-746-4306
1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>; Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Howdy All - Nice to virtually meet you! It looks like we only have one outstanding camera to get permitted and installed for you. Unfortunately we were unable to get those requested as-builts for this pole, however, a Flock Technician went out and took the needed measurements of the pole. Those measurements and images have been sent to our permitting vendor to This should take ~1-2 weeks to complete, then we can get that over to CalTrans so that they can continue their review of this permit request. I will keep you updated here as this location progresses but please feel free to refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you!
OnFri,Aug16,2024at2:01PMMelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Hello, I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey Spessard will be taking over your account. You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameraspending permit: CamerasInService: Best Regards, Melissa OnThu,Aug1,2024at10:21AMMelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations tobe run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculationsranonthem.Wehave not received themyet.Wehavesent2follow ups, the latest being today. I will keep you updated on when the as-builts are
received and thestructurehasbeencompleted,andwehaveresubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa On Wed, Jul 3, 2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thank you for the update. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Good Morning, I hope you are having a wonderful Wednesday. Ourpermitting teamreceived commentsfromCalTransrequesting structural calculationstoberunoffoftheiras-builts.Wehaverequestedtheas-builts from CalTrans and are pending them to be sent to us so we can have the completed and we have resubmitted to CalTrans. Please let me know if you have any questions.
Best Regards, Melissa On Thu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thanks for the update. Mark Menesini Interim Chief of Police BeniciaPoliceDepartment 200 East L Street Benicia, CA 94510 (707)746-4262 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June6,202412:40PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday!
Camera #50 is still going through the permitting process with CalTrans. We followed up on 5/29, and they advised that they are still reviewing. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa OnFri,May10,2024at9:01AMMelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a fantastic Friday! We have resubmitted to CalTrans, and it is going through their review process.I willkeepyouupdated ontheprogress. Please let me know if you have any questions. Best Regards, Melissa OnWed,May8,2024at3:30PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks Wendy. Great Job.
Mark Menesini InterimChiefofPolice Benicia Police Department 200East L Street Benicia, CA 94510 (707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To: Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:Graham Carter<graham.carter@flocksafety.com>; DerekPorcella <derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Wendy! Wewill forward toCaltrans. Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008 flocksafety.com
From: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Date: Wednesday, May 8, 2024 at 12:57 PM To:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>,MarkMenesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez <luis.martinez@flocksafety.com>, Derek Porcella <derek.porcella@flocksafety.com>, Erica Anderson <erica.anderson@flocksafety.com> Subject: RE: FW: Permit Application 0424-NSV-0053: Encr0achment Policy Exception Needed Good afternoon. I am not sure if you need this, but here is a stamped copy of the NOE that was recorded with Solano County this morning. WendyStrattonMonahan ManagementAnalystIl BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLICY From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April26,20248:27AM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:Graham Carter<graham.carter@flocksafety.com>;LuisMartinez <luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;Erica Anderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning! I hope you are having a fantastic Friday.
CalTrans has notified us that the local agency in this case the City has to actuallyfiletheCEQAExemptionwiththeCaliforniaClearinghouse. EBI has completed the CEQA Notice of Exemption (NOE). Please sign or have Public Works sign it and send us a copy. There is a date highlighted in yellow that needs to be updated when it is submitted. Let us know the date in which they submit to the clearing house. Then we can resubmittoCalTranswiththesignedNOE. Please let us know if you have any questions. Best Regards, Melissa On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com> wrote: Hello, I hope you are having a great Thursday! I wanted to provide you with an update regarding camera withCalTrans. Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is working on the Policy Exception Letter, CEQA exemption, and revised site plans. We have submitted the request to EBl (environmental consultant) to prepare and submit the CEQA exemption on Benicia’s behalf. EBl said it would take about 2 - 3 weeks to prepare the exemption application. Once it is prepared, they then have to post the CEQA exemption
application to the California State Clearinghouse for 30 days to allow other agencies to review and comment if they have any concerns. Once the30daysisup,EBlwillproduceaCEQAexemptiondocumentthat we will then resubmit to CalTrans along with the policy exception letter and therevisedsiteplans.CalTranswill thenreview. Please let me know if you have any questions. Best Regards, Melissa On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy, I hope you are doing well. I wanted to provide you with an update that our permitting team is still working with CalTrans and EBl regarding the NEPA (National Environmental ProtectionAct)and CEQA(California Environmental Quality Act) requirements for the Policy exception. We are slowly getting clarification on what documentation and steps are needed. 1 you. Please let me know if you have any questions if you have any questionsorconcerns. Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com> wrote:
Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards, Melissa On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Of course…sorry. My email is wmonahan@ci.benicia.ca.us WendyStrattonMonahan Management Analyst II BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException Needed Caution:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy,
Thank you so much for notifying me. Of course. I will update our records.Canyou please confirmfor me thebest email foryou?It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Melissa, Irma is no longer with the City of Benicia, and I am now in her position.Canyoupleaseremovelrma asyour contactand include me so that I don’t miss these emails? Many thanks. Wendy Stratton Monahan Management Analyst Il Benicia Police Department 200EastLStreet Benicia, CA 94510 707-746-4306 From: Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com> Sent:Wednesday,February 28,2024 2:16 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo <IWidjojo@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well. Flock permitting is working to address the comments from CalTrans,including the NEPA requirement. Flock’s permitting team met with the consulting firm EBl to reviewtheNEPA(National EnvironmentalProtectionAct)and CEQA (California Environmental Quality Act) requirements for thePolicyexceptionfrom CalTransD4. CalTrans has informed us that the CEQA report has to be done in the City’s name. We will need confirmation from your City’s public works that they would like EBl to do the CEQA report or if the City would like to do the report as it will be in their name. Could you please advise if your public works will do the CEQA reportorifweshouldaskEBltoproceedontheCity’sbehalf? Please let me know if you have any questions. Best Regards, Melissa
OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response.I appreciate it. From:Melissa Barker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Monday, February 5, 2024 12:57 PM To:Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, Thank you so much for sharing this. I touched base with my permitting manager, Derek. He will be reviewing and working maytakeseveralweeks.Hetypicallyhastoreachoutto CalTrans to get clarification as well. I will keep you updated on the progress or if they have any questions for you. Best Regards, Melissa OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com>wrote: Let me tag in our PM. @Melissa Barker-Solsbery I believe this request pertains to THlS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi
I have recently been assigned as the permit writer for Permit Application #0424-NSV-0053.Afterreview ofthe permit application, it has been determined that an EncroachmentPolicyExceptionisneeded inorder to perform your scope of work (lnstallation of 1 license plate reading cameras on Hwy 780 in the city of Benicia,） in our State Right-of way.Please submit to me a letter requesting for an Encroachment Policy Exception using the provided attachedtemplateandinstructionguidelines.I’vealso attachedacopyofthepermitapplicationandplansyou provided for the applicationfor your reference.Upon receiptoftheEncroachmentPolicyExceptionletter,a reviewteamwilldeterminewhethertherequestis acceptable. In additionto theEncroachmentPolicyExceptionletter,1 have just thepermit applicationpackagefor ourfunctioning unitstoreviewandcomment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853” Graham Carter SeniorCustomer Success Manager 415-329-1307flocksafety.com Joinmeforalivetrainingsession! Tuesday4:00-5:30pmCT Thursday11:00am-12:30pmCT
OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Graham, Thisisaverycomplexrequestfromthestate.Isthis something your team handles as part of the permit process? From:MichaelGreene<MGreene@ci.benicia.ca.us> Sent:Friday,February2,2024 1:17PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>: Edward Criado<ECriado@ci.benicia.ca.us> Subject:Fwd:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Sent from my iPad Begin forwarded message: From:“Sing, Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February2,2024at1:09:55PMPST To: Michael Greene <MGreene@ci.benicia.ca.us>, derek.porcella@flocksafety.com Subject:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi
Ihaverecentlybeenassignedasthepermit writerforPermit Application#0424-NSV- 0053.After review of the permit application, it hasbeendeterminedthatanEncroachment PolicyExceptionisneededinordertoperform your scope of work (Installation of 1 license platereadingcamerasonHwy780inthecityof Benicia, ) in our State Right-of way. Please submit to me a letter requesting for an Encroachment Policy Exception using the provided attached template and instruction guidelines. I’ve also attached a copy of the permit application and plans you provided for the applicationfor your reference.Uponreceipt of the Encroachment Policy Exception letter, a review teamwill determinewhether the request is acceptable. In addition to theEncroachmentPolicy Exceptionletter,Ihavejustthepermit application package for our functioning units to review and comment. If there should be any question, pleasefeelfree to contact me. Thanks, Soratha Sing TransportationEngineer 510-520-0853
Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker-
Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com
Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com
Melissa Barker- in Solsbery Project Manager 7209854860 flocksafety.com
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flock safety #SolvedStories Suspect accused of stealing $3,400 worth of Lululemon merchandise is apprehended. SANFRANCISCO,CA SFPD
Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1