Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender andknow the content is safe. 9/26/20241:38:20PM Sent: From: Graham Carter<graham.carter@flocksafety.com To: "Wendy" Cc: "Hailey", "Mark", "Jeffrey" Bcc: Importance: Normal Subject: Re:FW:Permit Application 0424-NSV-0053: EncroachmentPolicyExceptionNeeded Attachments image001.jpg_,image002.jpg , image003.png , image004.png Hello Wendy, Wendy, do you think we could find another location for this that is NOT cal trans? Then I can calculate that pretty easily. Best, Graham wrote: It does make sense. This camera has been in permitting for quite some time.The permitting was via CalTrans, and at last notice, they had denied installation, so we continue to be without the 51st camera in operation. Being that no new installation locationhasbeen designated, and I amnot surewhen that will happen,perhapswecan adjust the current (and past) billing for this camera to reflect as a credit, and then not charge until it is operational.I think otherwise, it is going tobe difficult to calculate the“free time”we are due. WendyStrattonMonahan ManagementAnalystIl/PDPIOBeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLICY From:GrahamCarter<graham.carter@flocksafety.com> Sent:Thursday,September 26,2024 1:06 PM To:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>;HaileySpessard <hailey.spessard@flocksafety.com> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;JeffreyLents<jeff.lents@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyou recognize the sender andknow the content is safe. Hello Wendy, Moving billing to BCC. Hailey actually nailed it. The contract is actually set up for the first camera to be validated and was a 5 year Co-term merging all the contracts together. . This means once the first camera goes in the ground, the billing starts. What I show currently is we are waiting on the permitting party to send back a thumbs up. @Hailey Spessard can you tell us who that party is? What we usually do in an instance like this is if a camera is taking a long time we can just give you that time for free at the end of the contract. That way you aren’t paying for something you didn’t get to use fully. If that makes sense? Best, Graham On Thu, Sep 26, 2024 at 11:58 AM Hailey Spessard <hailey.spessard@flocksafety.com> wrote:
Hey Wendy - Let me loop in your CSM @Graham Carter as well as our Billing Team @Billing Team to assisthere! Team, please see Wendy’s question, below - “I received our annual bill for FLocK cameras, and am wondering why we are being chargedforserviceforthecamerathathasyettobeinstalled?” I’m assuming this is because their contract terms may be to bill at first camera validated (which is why they received a bill even though they have one outstanding camera on their contract butI wanted toconfirmwithy’allhere. Thank you, On Thu, Sep 26, 2024 at 1:51 PM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Hailey, I received our annual billfor FLocK cameras,and am wondering why we arebeing charged forservice for thecamerathathasyettobeinstalled? WendyStrattonMonahan ManagementAnalystIl/PDPio BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 OLIC
From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc: Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution:This email originatedfrom outside of the organization.Donotclicklinksor open attachmentsunlessyou recognize the sender andknow the content is safe. Howdy All - Nice to virtually meet you! It lookslikeweonlyhave oneoutstandingcamera to get permitted and installed for you. Unfortunately we were unable to get those requested as-builts for this pole, however, a Flock Technician went out and took the needed measurements of the pole. Those measurements and images have been sent to our permitting vendor to complete theCalTransrequiredstructuralanalysisforthislocation. This should take ~1-2 weeks to complete, then we can get that over to CalTrans so that they can continue their review of this permit request. I will keep you updated here as this location progresses but please feel free to refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you! OnFri,Aug16,2024at2:01PMMelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Hello,
I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey Spessard will be taking over your account. You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameras pending permit: Cameras In Service: Best Regards, Melissa On Thu, Aug 1, 2024 at 10:21 AM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculationstoberun offoftheir as-builts.Wehave requested the as-builtsfrom CalTrans and are pending them to be sent to us so we can have the structural the latest being today. I will keep you updated on when the as-builts are received and thestructurehasbeencompleted,and wehaveresubmitted toCalTrans. Please let meknow if you have any questions.
Best Regards, Melissa On Wed, Jul 3, 2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thankyoufortheupdate. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculationstoberunoffoftheir as-builts.Wehave requested the as-builtsfrom CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them. I will keep you updated when that has been completed and we have resubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa On Thu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote:
Thanks for the update. Mark Menesini InterimChiefofPolice BeniciaPoliceDepartment 200 East L Street Benicia, CA 94510 (707)746-4262 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June 6,202412:40 PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday! Camera #50 is still going through the permitting process with CalTrans. We followed up on 5/29, and they advised that they are still reviewing. I will keep you updated on theprogress.
Please let me know if you have any questions. Best Regards, Melissa On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com> wrote: Good Morning, I hope you are having a fantastic Friday! We have resubmitted to CalTrans, and it is going through their review process. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa On Wed, May 8, 2024 at 3:30 PM Mark Menesini <MMenesini@ci.benicia.ca.us>wrote: ThanksWendy.GreatJob. Mark Menesini Interim Chief of Police Benicia Police Department 200East L Street Benicia,CA 94510
(707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Melissa Barker-Solsbery Cc:GrahamCarter<graham.carter@flocksafety.com>;DerekPorcella <derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. ThanksWendy! WewillforwardtoCaltrans. Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008 8flocksafety.com From: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Date: Wednesday, May 8, 2024 at 12:57 PM To: Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>, Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez <luis.martinez@flocksafety.com>,DerekPorcella <derek.porcella@flocksafety.com>,EricaAnderson
<erica.anderson@flocksafety.com> Subject: RE:FW: Permit Application 0424-NSV-0053: Encroachment Policy ExceptionNeeded Good afternoon. I am not sure if you need this, but here is a stamped copy of the NOE that wasrecordedwithSolanoCountythismorning. WendyStrattonMonahan ManagementAnalyst Il BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April26,20248:27AM <WMonahan@ci.benicia.ca.us> Cc: Graham Carter<graham.carter@flocksafety.com>; Luis Martinez<luis.martinez@flocksafety.com>; DerekPorcella<derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Good Morning! I hope you are having a fantastic Friday. actually file the CEQA Exemption with the California Clearinghouse. EBI has completed the CEQA Notice of Exemption(NOE). Please sign or have Public Works sign it and send us a copy. There is a date highlighted in yellow that needs to be updated when it is submitted. Let us know the date in
which they submit to the clearing house. Then we can resubmit to CalTrans withthesignedNOE. Please let us know if you have any questions. Best Regards, Melissa OnThu,Apr 11,2024at 12:24PMMelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Hello, I hope you are having a great Thursday! Lwanted to provide you with an update regarding camera with CalTrans. Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is working on the Policy Exception Letter, CEQA exemption, and revised site plans. We have submitted the request to EBl (environmental consultant) to prepare and submit the CEQA exemption on Benicia’s behalf. EBl said it would take about 2 - 3 weeks to prepare the exemption application. Once it California State Clearinghouse for 30 days to allow other agencies to review and comment if they have any concerns. Once the 30 days is up, EBl will produce a CEQA exemption document that we will then resubmit to CalTrans along with the policy exception letter and the revised site plans. CalTrans will then review. Please let me know if you have any questions.
Best Regards, Melissa On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy, I hope you are doing well. I wanted to provide you with an update that our permitting team is still working with CalTrans and EBl regarding the NEPA (National Environmental Protection Act) and CEQA (California Environmental Quality Act) requirements for the Policy exception. We are slowly getting clarification on what documentation and steps are needed. I will keep you updated on the progress and if anything is needed from you. Please let me know if you have any questions if you have any questions orconcerns. Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards,
Melissa On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Of course..sorry. My email is wmonahan@ci.benicia.ca.us WendyStrattonMonahan ManagementAnalyst Il BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy, Thank you so much for notifying me. Of course. I will update our records. Can you please confirm for me the best email for you? It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa
On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Melissa, Irma isnolonger with theCityofBenicia,and Iamnowinher position. Can you please remove Irma as your contact and include me so that I don’t miss these emails? Many thanks. WendyStrattonMonahan Management Analyst Il Benicia Police Department 200 EastL Street Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Wednesday, February 28, 2024 2:16 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo <IWidjojo@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well.
Flock permitting is working to address the comments from CalTrans, including the NEPA requirement. Flock’s permitting team met with the consulting firm EBl to review theNEPA(NationalEnvironmentalProtectionAct)andCEQA (California Environmental Quality Act) requirements for the Policy exception from CalTrans D4. CalTrans has informed us that the CEQA report has to be done in theCity’s name.Wewill need confirmationfromyour City’spublic works that they would like EBl to do the CEQA report or if the City would liketodothereport as itwill beintheirname. Could you please advise if your public works will do the CEQA report or if we should ask EBl to proceed on the City’s behalf? Please let me know if you have any questions. Best Regards, Melissa OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response. I appreciate it. From:Melissa Barker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Monday, February 5, 2024 12:57 PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, Thank you so much for sharing this. I touched base with my permitting manager, Derek. He will be reviewing and working on the encroachment policy exception that is needed. This may take several weeks.Hetypicallyhas toreachout toCalTrans toget clarification as well. I will keep you updated on the progress or if they have any questions for you. Best Regards, Melissa OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com>wrote: Letme tag in ourPM.@MelissaBarker-SolsberyI believe this request pertains to THlS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi I have recently been assigned as the permit writer for Permit Application #0424-NSV-0053.After review of the permit application, it has been determined that an Encroachment PolicyException is needed in order toperformyour scope of work(lnstallationof 1 licenseplatereadingcameras onHwy 780 in the city of Benicia, ) in our State Right-of way. Please submit tome aletterrequestingfor anEncroachmentPolicy Exceptionusingtheprovidedattachedtemplateandinstruction andplansyouprovidedfortheapplicationforyour reference. Upon receipt of the Encroachment Policy Exception
letter, a reviewteamwill determinewhethertherequest is acceptable. InadditiontotheEncroachmentPolicyExceptionletter,Ihave just the permit application package for ourfunctioning units to reviewandcomment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853” Graham Carter Senior Customer Success Manager 415-329-1307flocksafety.com Joinmeforalivetrainingsession! Tuesday 4:00-5:30pmCT Thursday11:00am-12:30pmCT OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Graham, This is a very complex request from the state. ls this somethingyour teamhandles aspart of thepermit process?
From:MichaelGreene<MGreene@ci.benicia.ca.us> Sent:Friday,February2,2024 1:17PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;Edward Criado<ECriado@ci.benicia.ca.us> Subject: Fwd: Permit Application 0424-NSV-0053: EncroachmentPolicyExceptionNeeded Sent from my iPad Beginforwarded message: From:“Sing, Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February 2,2024 at 1:09:55 PM PST To:MichaelGreene<MGreene@ci.benicia.ca.us> derek.porcella@flocksafety.com Subject:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Ihaverecentlybeenassignedasthepermitwriter forPermitApplication#0424-NSV-0053.After reviewof thepermitapplication,it hasbeen determined that anEncroachmentPolicy Exception is needed inorder toperformyourscopeofwork (lnstallationof1licenseplatereadingcamerason Hwy780 in thecity of Benicia,)in ourStateRight- of way.Please submit tome aletter requesting for anEncroachmentPolicyExceptionusingthe provided attached template and instruction guidelines. I’ve also attached a copy of the permit application and plans you provided for the applicationforyourreference.Uponreceiptofthe EncroachmentPolicyExceptionletter,areview teamwill determinewhether therequest is acceptable.
In addition to the Encroachment Policy Exception letter, I have just the permit application package for our functioning units to review and comment. If thereshouldbeanyquestion,pleasefeelfreeto contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853 Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com
Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com
Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com
Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com Melissa Barker- 00 in Solsbery Project Manager 7209854860_flocksafety.com
Melissa Barker- Solsbery ProjectManager 7209854860_flocksafety.com Police Use Flock to Identify Vehicle Used During a Homicide WARNERROBINSPD|GEORGIA #SolvedStories Melissa Barker-Solsbery Project Manager 7209854860 flocksafety.com
Lexington PD Utilize Flock Technology to Solve Violent Crimes Lexington PD I Kentucky #SolvedStories Melissa Barker-Solsbery in f Project Manager 7209854860 flocksafety.com
Melissa Barker-Solsbery ProjectManager 7209854860 flocksafety.com SLVED AWARDS 2024
Hailey Spessard in ProjectManager-Core flocksafety.com Due to volume, please allow 2-3 business days for a response BookTimewithMe Hailey Spessard ProjectManager-Core flocksafety.com Due to volume, please allow 2-3 business days for a response BookTimewithMe
flock safety #SolvedStories Suspect accused of stealing $3,400 worth of Lululemon merchandise is apprehended. SANFRANCISCO,CA SFPD
Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1